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Terracota Operations Hub

Central command for all locations. Live data, analytics, and operational tools.

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Monthly Dashboard

Real-time KPIs, bank reconciliation, VAT summary, and daily breakdown. Filter by location and month.

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Daily Closing Form

Staff closing submissions with sales, expenses via OCR, Table 20 items, and VAT. Multi-location with role-based access.

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Live spreadsheet with all closing data. Auto-synced on every submission.

Historical Analysis · Aug 2025 – Jan 2026

Total Revenue

€45,497

Total Expenses

€55,262

Net Result

−€9,765

Monthly Overview

6-month trend

Aug

9,776

+64

Sep

-1%

9,003

-51

Oct

-29%

9,341

-2,726

Nov

-81%

6,265

-5,083

Dec

-61%

5,967

-3,627

Jan

31%

5,145

+1,595

Early Warning

Phase 1

Breakeven Progress (Jan)

40%

Fixed costs (avg)€7,095

Breakeven revenue€12,900

Current month€5,145

Margin Alert Status

Healthy

Warning

Danger

Revenue Alert

Jan revenue (€5,145) is near the worst month. Consider cost reduction strategies.

Anemona

Main Location

Month	Revenue	Expenses	Net	Status
Aug	9,776	9,712	+64	Profit
Sep	8,637	9,055	-418	Loss
Oct	8,704	12,067	-3,362	Loss
Nov	5,886	11,348	-5,462	Loss
Dec	5,155	9,531	-4,376	Loss
Jan	4,742	3,550	+1,192	Profit
Total	42,900	55,262	-12,362

N'Dola

Since Sep

Month	Revenue	Cash	Net
Aug	—	—	—
Sep	366	103	+366
Oct	636	292	+636
Nov	379	198	+379
Dec	812	188	+749
Jan	403	194	+403
Total	2,597	975	+2,534

Product Intelligence

Top Products

By revenue

#	Product	Revenue	Share
1	MENU Prato do Dia	4,115	16.9%
2	Bolo a Fatia Tradicional	1,159	4.8%
3	Meia Leite	1,025	4.2%
4	Prato do DIA	955	3.9%
5	Espresso	945	3.9%
6	Bolo Vulcao c/ Cobertura	937	3.9%
7	Bolo a Fatia Especialidade	868	3.6%
8	Bolos Secos	755	3.1%
9	Tarte Semifrio	716	2.9%
10	Tosta Abacate	624	2.6%

Menu Analysis

Stars47 products

Bolo a Fatia Tradicional	1,159
Meia Leite	1,025
Espresso	945
Bolo Vulcao c/ Cobertura	937
Bolos Secos	755
Tarte Semifrio	716

Dogs13 products

Salada Salmao	151
Salada a Chefe	122
Lasanha	41
Brigadeiro 8uni	34
Salada Vegetariana	27
Quiche Especialidades	24
Pao Forma, Manteiga, Queijo	15
Croissant	8
Cookies Especialidades	7
Pain au Chocolat	5
Pao Rustico c/ Manteiga	4
Docinhos Especialidade	4
Sumol Ananas	0
At risk	442

Expenses Breakdown

Category	Amount	Share
Salaries	21,467	41%
Daily Ops	11,363	22%
Rent	6,750	13%
Taxes	6,241	12%
Utilities	2,860	6%
Other	1,304	3%
Accounting	1,292	2%
Insurance	521	1%
Total	51,797

Staffing Analysis

PT labor context

Day-of-Week Pattern

Day	Avg Rev	Load
Mon	€165	Med
Tue	€168	Med
Wed	€171	Med
Thu	€142	Low
Fri	€166	Med
Sat	€193	High
Sun	€194	High

Sustainable Headcount (PT Contracts)

Worst month (Jan)€5,145

Best month (Aug)€9,776

Labor @ 30% worst month€1,543

Max permanent staff1 person

PT Reality: With contracts, plan for worst month. Use part-time for Sat/Sun peaks. Consider reduced hours Nov–Jan instead of more staff.

Revenue by Category

All Products

132 items · Top 50 shown

#	Product	Units	Revenue	Class
1	MENU Prato do Dia	432	4,115	Plowhorse
2	Bolo a Fatia Tradicional	271	1,159	Star
3	Meia Leite	693	1,025	Star
4	Prato do DIA	145	955	Plowhorse
5	Espresso	1,043	945	Star
6	Bolo Vulcao c/ Cobertura	313	937	Star
7	Bolo a Fatia Especialidade	190	868	Plowhorse
8	Bolos Secos	267	755	Star
9	Tarte Semifrio	210	716	Star
10	Tosta Abacate	68	624	Plowhorse
11	Bolo Abacaxi	145	559	Star
12	Bolo Seco c/ Cobertura	165	552	Plowhorse
13	Tosta Ovos Mexidos	70	516	Plowhorse
14	Tosta Mista	176	515	Plowhorse
15	Sumo Natural Laranja	147	493	Star
16	Capuccino	142	425	Star
17	Americano	198	388	Star
18	Meia Torrada	191	366	Plowhorse
19	MENU Prato do Dia c/ Sopa	31	364	Plowhorse
20	EXTRA Comida	47	349	Star
21	Sumo Natural Dia	99	349	Star
22	Biscoito Amanteigado	76	303	Star
23	Brigadeiro 1uni	263	297	Star
24	Agua c/ Gas	202	283	Star
25	Tosta Salmao	30	279	Plowhorse
26	Salada Frango	24	226	Plowhorse
27	Cha	123	224	Star
28	Agua s/ Gas	252	224	Star
29	Pingo	145	195	Star
30	Limonada	100	186	Star
31	Pao de Queijo 6uni	51	176	Star
32	Tosta Vegetariana	19	172	Plowhorse
33	Brigadeiro 12uni	16	163	Star
34	Bolo Vulcao Especialidade	44	160	Star
35	Quiche	41	160	Plowhorse
36	Torrada Pao Abobora Noz	57	160	Plowhorse
37	Salada Salmao	13	151	Dog
38	Quiche c/ Salada	35	151	Plowhorse
39	Super Bock	85	146	Star
40	Cookies Tradicionais	47	140	Star
41	Prato F. S.	15	140	Plowhorse
42	Espresso (N'Dola)	301	139	Star
43	Agua c/ Gas Sabores	77	131	Star
44	Brigadeiro c/ Cafe	87	127	Star
45	Torrada Pao Alentejano	43	124	Plowhorse
46	Salada a Chefe	13	122	Dog
47	Embalagem Take Away	238	116	Plowhorse
48	Sopa do Dia	34	116	Plowhorse
49	Pao de Queijo 12uni	14	114	Star
50	Biscoito Areia	29	110	Star

Profitability Analysis · True Cost per Product

Op Cost / Item

€6.50

Breakeven / Day

298 items

Profitable Products

3 / 131

Avg Monthly NET

−€2,060

NET Profit per Item

Top 20 & Bottom 10

True Profit per Product

131 products · After overhead allocation

#	Product	Price	COGS	Gross	Op Cost	NET Profit	Margin	Class
1	Bolo de Aniversário	€45.00	€18.00	€18.59	€6.50	€12.08	33%	Puzzle
2	Bolo Especialidades	€40.00	€16.00	€16.52	€6.50	€10.02	31%	Puzzle
3	Bolo com Cobertura	€20.00	€8.00	€8.26	€6.50	€1.76	11%	Puzzle
4	Salada Salmão	€11.63	€5.23	€4.22	€6.50	−€2.28	-24%	Dog
5	Brigadeiro 12uni	€10.18	€4.07	€4.20	€6.50	−€2.30	-28%	Star
6	Vinho Branco	€8.50	€2.97	€3.94	€6.50	−€2.57	-37%	Puzzle
7	Pão de Queijo 12uni	€8.15	€2.85	€3.77	€6.50	−€2.73	-41%	Star
8	Vinho Tinto	€8.00	€2.80	€3.70	€6.50	−€2.80	-43%	Puzzle
9	MENU Prato do Dia c/ sopa	€11.75	€5.87	€3.68	€6.50	−€2.83	-30%	Plowhorse
10	Brigadeiro 8uni	€8.47	€3.39	€3.50	€6.50	−€3.00	-44%	Dog
11	Salada Frango	€9.42	€4.24	€3.42	€6.50	−€3.08	-40%	Plowhorse
12	Salada à Chefe	€9.35	€4.21	€3.40	€6.50	−€3.11	-41%	Dog
13	Tosta Salmão	€9.31	€4.19	€3.38	€6.50	−€3.12	-41%	Plowhorse
14	Tosta Abacate	€9.18	€4.13	€3.33	€6.50	−€3.17	-42%	Plowhorse
15	Bolo Simples	€8.00	€3.20	€3.30	€6.50	−€3.20	-49%	Puzzle
16	Tosta Vegetariana	€9.03	€4.06	€3.28	€6.50	−€3.23	-44%	Plowhorse
17	Salada Vegetariana	€9.00	€4.05	€3.27	€6.50	−€3.24	-44%	Dog
18	Lasanha	€10.35	€5.17	€3.24	€6.50	−€3.26	-39%	Dog
19	EXTRA comida	€7.43	€2.97	€3.07	€6.50	−€3.44	-57%	Star
20	Batidos Especiais	€6.50	€2.27	€3.01	€6.50	−€3.49	-66%	Puzzle
21	MENU Prato do Dia	€9.53	€4.76	€2.98	€6.50	−€3.52	-45%	Plowhorse
22	Prato F. S.	€9.31	€4.65	€2.91	€6.50	−€3.59	-47%	Plowhorse
23	Tosta Ovos Mexidos	€7.37	€3.31	€2.67	€6.50	−€3.83	-64%	Plowhorse
24	Vinho Rosé	€4.50	€1.57	€2.08	€6.50	−€4.42	-121%	Puzzle
25	Iced Capuccino	€3.70	€0.93	€2.08	€6.50	−€4.42	-147%	Puzzle
26	Prato do DIA	€6.59	€3.29	€2.06	€6.50	−€4.44	-83%	Plowhorse
27	Bolo à Fatia Especialidades	€4.57	€1.83	€1.89	€6.50	−€4.62	-124%	Plowhorse
28	Iced Mocha	€3.33	€0.83	€1.87	€6.50	−€4.63	-171%	Puzzle
29	Vinho a COPO	€4.00	€1.40	€1.85	€6.50	−€4.65	-143%	Puzzle
30	Batidos	€4.00	€1.40	€1.85	€6.50	−€4.65	-143%	Puzzle
31	Quiche Especialidades	€4.90	€2.21	€1.78	€6.50	−€4.72	-119%	Dog
32	Bolo à Fatia Tradicional	€4.28	€1.71	€1.77	€6.50	−€4.74	-136%	Star
33	Caramel Latte	€3.04	€0.76	€1.71	€6.50	−€4.79	-194%	Star
34	Mocha	€3.00	€0.75	€1.69	€6.50	−€4.81	-197%	Puzzle
35	Capuccino	€3.00	€0.75	€1.69	€6.50	−€4.82	-198%	Star
36	Biscoito Chocolate	€4.00	€1.60	€1.65	€6.50	−€4.85	-149%	Puzzle
37	Biscoito Cerveja	€4.00	€1.60	€1.65	€6.50	−€4.85	-149%	Star
38	Biscoito Milho	€4.00	€1.60	€1.65	€6.50	−€4.85	-149%	Puzzle
39	Biscoito Amanteigado	€3.99	€1.60	€1.65	€6.50	−€4.85	-150%	Star
40	Sumo Natural Dia	€3.52	€1.23	€1.63	€6.50	−€4.87	-170%	Star
41	Pão Delicia	€3.50	€1.22	€1.62	€6.50	−€4.88	-172%	Puzzle
42	Pão de Queijo 6uni	€3.44	€1.21	€1.59	€6.50	−€4.91	-175%	Star
43	bolo abacaxi	€3.85	€1.54	€1.59	€6.50	−€4.91	-157%	Star
44	Brownie Especialidade	€3.85	€1.54	€1.59	€6.50	−€4.91	-157%	Star
45	Bolo Pote	€3.83	€1.53	€1.58	€6.50	−€4.92	-158%	Star
46	Biscoito Areia	€3.81	€1.52	€1.57	€6.50	−€4.93	-159%	Star
47	Quiche c/ Salada	€4.31	€1.94	€1.56	€6.50	−€4.94	-141%	Plowhorse
48	Cava a Copo	€3.37	€1.18	€1.56	€6.50	−€4.94	-180%	Star
49	Sumo Natural Laranja	€3.36	€1.17	€1.55	€6.50	−€4.95	-181%	Star
50	Gelado	€3.75	€1.50	€1.55	€6.50	−€4.95	-162%	Puzzle
51	Iced Latte	€2.70	€0.68	€1.52	€6.50	−€4.98	-227%	Puzzle
52	Iced Americano	€2.70	€0.67	€1.52	€6.50	−€4.98	-227%	Puzzle
53	Bolo Vulcão Especialidade	€3.65	€1.46	€1.51	€6.50	−€5.00	-168%	Star
54	Sopa Dia	€3.61	€1.44	€1.49	€6.50	−€5.01	-171%	Puzzle
55	Pão Rustico c/ Manteiga, Queijo e Fiambre	€4.00	€1.80	€1.45	€6.50	−€5.05	-155%	Dog
56	Cookies Especialidades	€3.50	€1.40	€1.45	€6.50	−€5.06	-178%	Dog
57	Docinhos Especialidades	€3.50	€1.40	€1.45	€6.50	−€5.06	-178%	Dog
58	Quiche	€3.90	€1.75	€1.41	€6.50	−€5.09	-161%	Plowhorse
59	Hot Chocolate	€2.51	€0.63	€1.41	€6.50	−€5.09	-249%	Star
60	Tarte Semifrio	€3.41	€1.36	€1.41	€6.50	−€5.09	-184%	Star
61	Bolo Seco c/ Cobertura	€3.34	€1.34	€1.38	€6.50	−€5.12	-188%	Plowhorse
62	Biscoito Salgado	€3.20	€1.28	€1.32	€6.50	−€5.18	-199%	Puzzle
63	Pudim	€3.00	€1.20	€1.24	€6.50	−€5.26	-216%	Puzzle
64	Pudim Terracota	€3.00	€1.20	€1.24	€6.50	−€5.26	-216%	Puzzle
65	Panacotta	€3.00	€1.20	€1.24	€6.50	−€5.26	-216%	Puzzle
66	Bolo Vulcão c/ Cobertura	€2.99	€1.20	€1.24	€6.50	−€5.27	-216%	Star
67	Cookies Tradicionais	€2.99	€1.19	€1.23	€6.50	−€5.27	-217%	Star
68	Brownie Tradicional	€2.97	€1.19	€1.23	€6.50	−€5.27	-218%	Star
69	sidra maçã	€2.33	€0.70	€1.20	€6.50	−€5.31	-280%	Puzzle
70	Bolos Secos	€2.83	€1.13	€1.17	€6.50	−€5.33	-232%	Star
71	Leite c/ Chocolate	€2.00	€0.50	€1.13	€6.50	−€5.38	-331%	Puzzle
72	Latte	€1.99	€0.50	€1.12	€6.50	−€5.38	-332%	Star
73	Espresso Duplo	€1.96	€0.49	€1.10	€6.50	−€5.40	-339%	Star
74	Americano	€1.96	€0.49	€1.10	€6.50	−€5.40	-339%	Star
75	Pão Forma, Manteiga, Queijo e Fiambre	€3.00	€1.35	€1.09	€6.50	−€5.41	-222%	Dog
76	Sopa do Dia	€3.40	€1.70	€1.06	€6.50	−€5.44	-197%	Plowhorse
77	Tosta Mista	€2.92	€1.32	€1.06	€6.50	−€5.44	-229%	Plowhorse
78	Torrada Pão Alentejano	€2.88	€1.30	€1.05	€6.50	−€5.46	-233%	Plowhorse
79	Agua c/ Gás Sabores	€1.70	€0.34	€1.04	€6.50	−€5.46	-395%	Star
80	Pão de Queijo 3uni	€2.24	€0.78	€1.04	€6.50	−€5.46	-300%	Star
81	Tosta queijo / fiambre	€2.86	€1.29	€1.04	€6.50	−€5.46	-235%	Plowhorse
82	sidra frutos vermelhos	€2.00	€0.60	€1.03	€6.50	−€5.48	-337%	Puzzle
83	Cha	€1.82	€0.46	€1.03	€6.50	−€5.48	-370%	Star
84	Torrada Pão Abobora Noz	€2.80	€1.26	€1.02	€6.50	−€5.49	-241%	Plowhorse
85	7up	€2.13	€0.75	€0.99	€6.50	−€5.51	-318%	Puzzle
86	Iced Coffee	€1.70	€0.42	€0.96	€6.50	−€5.55	-401%	Puzzle
87	Bolo Vulcão s/ Cobertura	€2.25	€0.90	€0.93	€6.50	−€5.57	-305%	Puzzle
88	Compal Maca	€2.00	€0.70	€0.93	€6.50	−€5.58	-343%	Puzzle
89	compal manga	€2.00	€0.70	€0.93	€6.50	−€5.58	-343%	Puzzle
90	compal pera	€2.00	€0.70	€0.93	€6.50	−€5.58	-343%	Puzzle
91	Torrada Pão forma	€2.45	€1.10	€0.89	€6.50	−€5.61	-282%	Plowhorse
92	compal pessego	€1.92	€0.67	€0.89	€6.50	−€5.61	-360%	Puzzle
93	Super Bock	€1.72	€0.52	€0.88	€6.50	−€5.62	-402%	Star
94	Limonada	€1.86	€0.65	€0.86	€6.50	−€5.64	-373%	Star
95	Agua c/ Gás	€1.40	€0.28	€0.86	€6.50	−€5.64	-496%	Star
96	Carioca Limão DUPLO	€1.52	€0.38	€0.86	€6.50	−€5.65	-457%	Star
97	ice tea limao	€1.83	€0.64	€0.85	€6.50	−€5.65	-379%	Puzzle
98	ice tea manga	€1.83	€0.64	€0.85	€6.50	−€5.65	-380%	Puzzle
99	compal laranja	€1.80	€0.63	€0.83	€6.50	−€5.67	-387%	Puzzle
100	Meia Leite	€1.48	€0.37	€0.83	€6.50	−€5.67	-471%	Star
101	compal frutos vermelhos	€1.79	€0.63	€0.83	€6.50	−€5.67	-389%	Puzzle
102	Compal	€1.73	€0.61	€0.80	€6.50	−€5.70	-404%	Puzzle
103	Pingo	€1.34	€0.34	€0.76	€6.50	−€5.75	-526%	Star
104	Meia Torrada	€1.92	€0.86	€0.70	€6.50	−€5.81	-372%	Plowhorse
105	Pão Ddlicia Pequeno	€1.50	€0.52	€0.69	€6.50	−€5.81	-476%	Puzzle
106	Pão de Queijo	€1.44	€0.50	€0.67	€6.50	−€5.84	-499%	Puzzle
107	coca cola zero	€1.41	€0.49	€0.65	€6.50	−€5.85	-509%	Star
108	Heineken	€1.26	€0.38	€0.65	€6.50	−€5.86	-572%	Star
109	coca cola	€1.38	€0.48	€0.64	€6.50	−€5.86	-524%	Star
110	Pain au Chocolat	€1.73	€0.78	€0.63	€6.50	−€5.87	-417%	Dog
111	Embalagem p/ Bolo c/ Base	€1.50	€0.60	€0.62	€6.50	−€5.88	-482%	Puzzle
112	compal manga/laranja	€1.32	€0.46	€0.61	€6.50	−€5.89	-549%	Puzzle
113	Brigadeiro c/ Café	€1.46	€0.58	€0.60	€6.50	−€5.90	-498%	Star
114	Scones	€1.43	€0.57	€0.59	€6.50	−€5.91	-507%	Puzzle
115	Copo Leite	€1.00	€0.25	€0.56	€6.50	−€5.94	-731%	Puzzle
116	Carioca Limão	€0.98	€0.24	€0.55	€6.50	−€5.95	-750%	Star
117	Agua s/ Gás	€0.89	€0.18	€0.54	€6.50	−€5.96	-825%	Star
118	guaraná	€1.10	€0.39	€0.51	€6.50	−€5.99	-669%	Puzzle
119	Espresso	€0.91	€0.23	€0.51	€6.50	−€5.99	-813%	Star
120	sumol laranja	€1.10	€0.39	€0.51	€6.50	−€5.99	-670%	Puzzle
121	MINI	€0.97	€0.29	€0.50	€6.50	−€6.00	-760%	Star
122	Descafeinado	€0.85	€0.21	€0.48	€6.50	−€6.02	-872%	Star
123	ice tea pessego	€1.03	€0.36	€0.48	€6.50	−€6.03	-722%	Puzzle
124	Croissant	€1.31	€0.59	€0.47	€6.50	−€6.03	-567%	Dog
125	Brigadeiro 1uni	€1.13	€0.45	€0.47	€6.50	−€6.04	-657%	Star
126	Scones adicional	€1.00	€0.40	€0.41	€6.50	−€6.09	-749%	Puzzle
127	Kit take away	€0.79	€0.32	€0.33	€6.50	−€6.18	-960%	Star
128	P/ Levar	€0.47	€0.12	€0.27	€6.50	−€6.23	-1614%	Puzzle
129	Espresso	€0.46	€0.12	€0.26	€6.50	−€6.24	-1662%	Star
130	EXTRA bebida	€0.62	€0.25	€0.26	€6.50	−€6.24	-1229%	Puzzle
131	Embalagem Take Away	€0.49	€0.20	€0.20	€6.50	−€6.30	-1584%	Plowhorse

Breakeven & Scenarios

Breakeven Analysis

Avg Monthly Overhead€9,210

Avg Gross Profit / Item€1.19

Breakeven (items/month)7,736

Breakeven (items/day)298

Current avg items/day54

Below breakeven by 243 items/day

What-If: Extra Items/Day

Extra	Op Cost	Monthly Profit
+0	€6.50	−€7,524
+5	€5.96	−€7,369
+10	€5.49	−€7,214
+15	€5.10	−€7,060
+20	€4.76	−€6,905
+30	€4.19	−€6,595
+50	€3.39	−€5,976

Overhead Simulator · What-If Cost Scenarios

Adjust Costs

Change values to see instant impact

Staff Count

Avg Salary / Person

Seg. Social / Person

Rent (Aluguer)

Daily Ops (COGS)

Utilities (EDP/Water/Net)

Accounting

POS System

Insurance + Security

Taxes (Pag Estado)

Supplies & Other

Monthly Overhead

Simulated Results

Op Cost / Item

Breakeven / Day

Profitable Items

Monthly NET

#	Product	Gross	Op Cost	NET Profit	Monthly NET	Class